All research proposals must be routed for internal approvals via Kuali Research before submission to the Sponsor. Please submit your proposal for review five business days before the due date. View the Online Tutorial at the link below to become familiar with Kuali Research or use it as a quick reference by clicking on specific sections on the left menu.
Call/email your assigned Sponsored Projects Administrator for help.
System to System (S2S) vs Non System to System (Non-S2S):
S2S proposals are those that are submitted directly to the sponsor from Kuali Research. These are NIH, NSF (non-collaborative) submissions and all other grants.gov submitted proposals. S2S proposals must be submitted to the sponsor two days before the proposal deadline. Please plan your proposal preparation accordingly.
Non-S2S are those proposals that would not be submitted via grants.gov, i.e. Industry, Foundations, State/Local Government, NASA and other Federal Sponsors that do not use grants.gov. These will be submitted as directed by the sponsor.
- Online Tutorial – How to create a proposal
- S2S Training Recording - NIH Example
- Live Training Sign-Up
- Updating Attachments During Routing
- Uploading Subaward Budget
- Kuali Research Proposal Types.pdf
- How to See Total Cost Sharing and Breakdown
How do I know if my proposal can be submitted System to System (S2S)?
• If there is a funding opportunity listed in grants.gov, the proposal can be submitted via S2S.
What if I can’t find one of my CoPIs in the system because they are adjunct faculty?
• Contact your Sponsored Projects Administrator to add your adjunct faculty Co-PI to the system. Only full-time faculty are automatically in the system.
What is the BYU Federal ID Number?
Which congressional district are we in?
What is the BYU DUNS number?
What is the BYU Cage Code?
What is the BYU IRB Assurance number?
What is the BYU IACUC Assurance number?
• D16-00461 (previously A3783-01)
Which method of indirect cost calculation does BYU use?
• Modified total direct cost
When is BYU's registration end date in the System for Awards Management (SAM)?
• November 13, 2021
Who is supposed to sign Non-Disclosure agreements (NDAs)?
• Colleges or departments may designate someone to sign NDAs, but usually the researcher most closely involved with the work contemplated by the NDA signs. The official BYU policy on signing agreements can be found at https://policy.byu.edu/view/index.php?p=115. If a researcher is unfamiliar with NDA terms or has questions on a particular NDA, Dave Brown in the Technology Transfer Office can provide a review. On rare occasions, companies may require that a senior officer at the university sign and NDA and the Office of General Counsel can assist with such requests.
Are BYU Faculty allowed to conduct “Work for Hire” projects?
• BYU discourages "Work for Hire".
• If it is determined that a proposed project will be “Work for Hire”, the following questions need to be considered by the PI, his/her Chair and Dean (or Associate Dean): 1) Does this work contribute substantially to the faculty member's professional development? 2) Is there significant student experience or education that is a product of this work? 3) What is the level of usage of University resources (lab space, equipment usage, student time, faculty time)? 4) What is the expected duration of the intended work? Are there undesirable factors? i.e. a short-term arrangement or a collection of work-for-hire jobs?
• Under federal law, "Work for Hire" is a copyright term. It is often used by industry and other private sponsors to create a psuedo employer-employee, outside contractor or vendor relationship. The advantage to the sponsor is that any intellectual property resulting from such an arrangement belongs to the sponsor. Further there is usually no anticipation of any publications on the outcome(s). The university becomes a corporate vendor that can extend the ability of the sponsor to do experiments or routine analyses that are not available to the sponsor in-house. An educational component useful in training students or in the development of the faculty member's expertise may be a mitigating factor when considering such projects (i.e. capstone projects).
There are numerous funding opportunities from federal and state agencies, private foundations, and corporations. The Research Development (RD) group can show you how to use the tools as part of a funding search strategy.